Every Person, Every Purchase, Every Site: How a Large Residential Builder Runs on Quick Locate
A leading residential builder had crews spread across multiple active sites, procurement decisions made on phone calls, and goods receipts confirmed on paper days after delivery. With QuickApp Quick Locate they now run daily attendance, GPS live tracking, mobile-driven project progress with site photos, vendor coordination and site procurement — from RFQ to goods receipt — in one central system with real-time financial visibility.
The Challenge
Large sites, mobile teams, and decisions being made without verified ground information.
Attendance recorded manually at each site, with no reliable headcount by day or by contractor
No visibility of where engineers and supervisors actually were during working hours
Project progress reported through calls and WhatsApp threads, with no structured evidence
Purchases raised without a governed RFQ or vendor comparison trail
Goods receipt confirmed on paper, so the purchase team paid against unverified deliveries
Vendor performance, commitments and spend spread across spreadsheets per project
What We Implemented
Quick Locate deployed end-to-end across workforce, project execution and site procurement.
Daily attendance at site
Geo-fenced mobile check-in and check-out for staff and contractor crews, with day-wise headcount by site, trade and vendor.
GPS live location tracking
Live map of engineers, supervisors and site teams during working hours, with route history and time-on-site reporting.
Mobile project progress
Structured progress updates against milestones, captured from the phone with geo-tagged photos and timestamps.
Live site photos & evidence
Every update, delivery and issue backed by dated, location-stamped photographs — an audit trail the office can trust.
Vendor coordination
Vendor tasks, schedules, site instructions and follow-ups tracked centrally instead of over scattered phone calls.
Site procurement & GRN
RFQ, vendor evaluation, purchase order and goods receipt confirmed at site with proof — so purchase acts on authentic information.
From RFQ to Goods Receipt
One governed procurement chain, executed from the site and visible to head office in real time.
Requisition
Site raises a material requirement against the project and milestone, not an informal call.
RFQ
Quotes invited from approved vendors with specification, quantity and required-by date.
Evaluate
Side-by-side vendor comparison on rate, lead time and past performance before award.
Order
Purchase order issued with approval limits and committed spend recorded per project.
Receive
Goods receipt confirmed at the gate with quantity, quality note and photographic proof.
Report
Spend, commitments and vendor performance roll up to a single financial overview.
Procurement Governance & Financial Overview
The purchase team stopped chasing information and started acting on verified data.
Vendor master & evaluation
Approved vendor list with categories, rate history and scoring on delivery, quality and responsiveness.
Governed approvals
Value-based approval limits on requisitions and purchase orders, with a full audit trail of who approved what.
Goods receipt with proof
Site confirmation with quantity, rejection notes and geo-tagged photos before invoices are cleared for payment.
Financial overview
Project-wise committed spend, received value and pending liability in one dashboard for finance and management.
The Results
Measured across active sites in the first 90 days after go-live.
Figures reported by the customer's project and purchase teams; results vary by project size and site mix.
Our Quick Implementation Approach
Three weeks from kickoff to every site live — configured, not custom-built.
Map and configure
Sites geo-fenced, project milestones, vendor master, approval limits and roles configured in the platform.
Pilot at two sites
Attendance, tracking, progress capture and one full RFQ-to-GRN cycle run live with the site team.
Scale and handover
All sites onboarded, supervisors trained on the mobile app, dashboards handed to purchase and finance.
Why It Mattered to the Business
Quick Locate replaced trust-based reporting with verified, central, real-time information.
People, projects and purchases run on one central system instead of five disconnected trackers
Every payment is backed by a site-confirmed goods receipt with photographic proof
Management sees live site presence, progress and spend without calling anyone
Vendors are selected on evaluated performance, not on relationships and memory
Contractor billing disputes fall away because attendance is geo-verified
Unlimited users — every supervisor, engineer and vendor coordinator is on the system at no per-seat cost
“We used to find out about a delivery a week after it arrived, and we paid on faith. Now the goods receipt reaches the purchase team with a photograph before the truck leaves the gate — and I can see who is on which site while I read it.”
Want the same visibility across your sites?
Quick Locate brings attendance, GPS tracking, project progress, vendor coordination and site procurement into one platform — implemented in weeks, with unlimited users.